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UK Responsible Person for Cosmetic Products (UKRP Services)

Patient Guard provides UK Responsible Person (UKRP) services for cosmetic products, supporting compliance with UK cosmetic regulations. We act as your UK Responsible Person, ensuring your products can be legally placed on the UK market.

500+ Manufacturers Supported

BSI ISO 13485 Certified

UK & EU Offices

Former MHRA Expertise

Established 2017

UK Responsible Person Services for Cosmetic Products

Cosmetic manufacturers based outside the United Kingdom must appoint a UK Responsible Person (UKRP) to legally place their products on the Great Britain market under UK cosmetic regulations derived from Regulation (EC) No 1223/2009.

A UK Responsible Person acts as your legal presence within the UK, ensuring compliance with regulatory requirements, including SCPN registration, Product Information File (PIF) maintenance, and post-market surveillance obligations.

Patient Guard acts as your cosmetic regulatory consultancy, supporting manufacturers with UK cosmetic compliance, SCPN registration, and market access.

Without a UK-based Responsible Person, manufacturers cannot register their products on the Submit Cosmetic Product Notifications (SCPN) portal or legally sell cosmetics in Great Britain.

We provide expert UK Responsible Person services for cosmetic manufacturers worldwide, supporting SCPN registration, PIF review, Cosmetic Product Safety Report (CPSR) verification, and ongoing regulatory compliance.

Speak to our regulatory experts today to ensure your cosmetic products meet UK regulatory requirements and are ready for market access.

David Small - Patient Guard - CEO and Founder

“Acting as a UK Responsible Person for cosmetics is about more than meeting a legal requirement — it’s about giving manufacturers confidence that their products comply with UK regulations, are supported by experienced regulatory professionals, and are ready for successful placement on the Great Britain market.”

David Small BSc (Hons), MSc, MTOPRA

Founder and CEO

Why Choose Patient Guard as Your UK Responsible Person?

Established UK Presence

Operating directly from our UK offices, we act as your permanent legal representative within Great Britain, ensuring seamless compliance and a trusted local presence for regulatory enforcement.

End-to-End Cosmetic Expertise

We combine legal representation with full technical support, covering everything from formulation toxicological reviews and CPSR safety assessments to complete cosmetic label verification.

OPSS Portal Competence

We manage notifications within the Office for Product Safety and Standards (OPSS) Submit Cosmetic Product Notifications (SCPN) portal daily, eliminating administrative friction for your brand.

What Our UK Responsible Person Service Includes

Legal Representative Mandate

We assume the official legal role of UK Responsible Person under a formal written mandate, taking responsibility for the compliance of your products on the GB market.

PIF Maintenance & Sourcing

We securely host and maintain your Product Information File (PIF), ensuring it contains your CPSR, GMP statements, and evidence trails ready for instant authority inspections.

SCPN Portal Notifications

We handle the entire submission process within the UK Submit Cosmetic Product Notifications portal, logging ingredients, CAS numbers, and packaging elements before launch.

Labelling & Claims Verification

We audit your cosmetic packaging artwork, ingredient listings (INCI), and marketing copy to ensure absolute compliance with UK cosmetic safety and tracking standards.

Cosmetovigilance & OPSS Liaison

We act as your dedicated point of contact for the OPSS, managing serious undesirable effects (SUE) reporting, consumer feedback, and market enforcement inquiries.

Note for International Brands: Since Brexit, notifying your products via the EU CPNP is no longer sufficient for the UK market. We handle your full SCPN (Submit Cosmetic Product Notification) for Great Britain, ensuring your brand remains compliant with local Office for Product Safety and Standards (OPSS) requirements.

Who Requires an UK Responsible Person?

UK Cosmetic Regulatory Requirements

Under UK cosmetic regulations:

SCPN registration is required
A Product Information File (PIF) must be maintained
A Cosmetic Product Safety Report (CPSR) is required
Labelling must meet UK requirements
Post-market surveillance must be performed

Rapid Compliance: 1 Business Day Technical Review

Review Requirements

We assess your product and regulatory requirements

Documentation Review

We review PIF, CPSR and supporting documentation

UKRP Designation

Formal appointment via mandate agreement

SCPN Registration

Submission and verification of product data

Ongoing Compliance

Support with regulatory updates and vigilance

Cosmetic types we support

We support a wide range of cosmetic products, including:

Cost of Service

Premium

UK Responsible Person Service

£ 1000

Per Year

Ensure your smooth entry into the UK cosmetics market with a UKRP you can trust

Features

PIF and CPSR Review
Registration on SCPN database
Support with OPSS communications
Price includes unlimited product registrations

Get Started

Time Lines

Receiving of Documents

We receive your PIF including labelling and CPSR.

Review of your Documents

We review the documents, typically half a day per PIF

Registration of Products

We then register the products on the SCPN database, 1 hour per PIF

Time lines can be as little as 1 business day for single product review and registration, from the day we receive the files from you. This is dependent on all of the information being correct and no corrections needed to the PIF, labelling or CPSR.

Frequently Asked Questions (FAQs)

What does a UK Responsible Person do?

A UK Responsible Person ensures compliance with UK cosmetic regulations, registers products on the SCPN system, maintains product information files, and acts as the manufacturer’s legal representative within Great Britain.

Do all non-UK manufacturers need a UK Responsible Person?

Yes, all manufacturers based outside the UK (Great Britain: England, Scotland, and Wales) are legally required to appoint a single UK Responsible Person (UKRP) to place Cosmetic Products on the UK market. The UKRP must be established in the UK and assumes legal accountability for regulatory compliance, including registration with OPSS.

Can the manufacturer change their UK Responsible Person?

Yes, a Cosmetic Product manufacturer can change their UK Responsible Person (UKRP) at any time. The process involves terminating the existing agreement, appointing a new UKRP via a new letter of designation, updating product information file information, labelling, and registering the change on the SCPN system. Only one UKRP can be appointed at a time.

How much does it cost for the UK Responsible Person Service?

Patient Guard charges an annual fee, this covers as many Cosmetic Products as the manufacturer wishes to place on the UK market.

How long does the process take?

If all of the documentation that is required is available and correct, the process should take as little as 2 business days, for a single product that needs to be registered. However, this is dependent on how many cosmetic products need to be registered and how much documentation needs to be assessed.

Do you provide Responsible Person services for Northern Ireland?

Yes. Under the Northern Ireland Protocol/Windsor Framework, cosmetic products sold in NI must still comply with EU regulation (EC) No 1223/2009. We provide guidance on the "dual-regime" requirements to ensure your products can be legally sold across both Great Britain and Northern Ireland.

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   Jay Verma 
 15 days ago
 
 
 Trustindex verifies that the original source of the review is Google. I found Patient Guard Ltd to be an exceptional partner. Their assessment was thorough, their guidance clear, and their support instrumental in helping us achieve our objectives. Steve and Ellie, in particular, were outstanding in steering us through the MHRA Class I medical device registration process.
  
 
     Posted on Google  
   
   Munna P 
 68 days ago
 
 
 Trustindex verifies that the original source of the review is Google. Working with the Patient Guard team has been a great experience throughout our MHRA and ISO 13485 documentation journey. Their expertise, structured approach, and practical guidance helped our team build a robust quality management system while keeping us aligned with regulatory expectations. The collaboration was professional, responsive, and focused on finding solutions rather than simply identifying issues. A special thank you to Alex and Steve for their outstanding coordination, responsiveness, and continuous support throughout the project. They were always approachable, provided valuable feedback, and worked closely with our team to resolve challenges efficiently. Their commitment made a significant difference in keeping our documentation effort on track. I highly recommend Patient Guard to any healthcare or MedTech organization looking for experienced regulatory and quality system partners for MHRA, ISO 13485, and broader medical device compliance initiatives. Thank you again to the entire Patient Guard team for being such reliable partners.
  
 
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   Peter Reeve 
 94 days ago
 
 
 Trustindex verifies that the original source of the review is Google. STEPPER design, manufacture & distribute eyewear across the globe.  With the increasingly complex landscape concerning the placing of Mecial Devices onto the market, we realised we needed professional guidance. We found Patient Guard via a simple internet search and are delighted we did! They provide a pragmatic solution to our needs, are totally reliable & always available to answer our (often simplistic) questions. They are highly efficient & responsive to what is a changing picture in our world and nothing is too much trouble. We have a much better understanding of regulatory affairs and our responsibilities as manufacturers & distributors and they support us in navigating the requirements in different territories. Updating our Declaration of Conformity, ensuring our labelling is compliant and acting as our PRRC are the key areas of their service for us.
  
 
     Posted on Google  
   
   Derek Timm 
 95 days ago
 
 
 Trustindex verifies that the original source of the review is Google. For those companıes lookıng to comply to ISO standards and ın partıcular ISO13485 whıch to be honest ıs a nıghtmare I would strongly suggest goıng to the professıonals as ındeed we dıd by joınıng forces wıth Patıent Guard Ltd   The staff are fantastıc  nothıng ıs too much trouble and as a medıcal supply company we sımply cannot lıve wıthout them  Thanks ın partıcular to Alex and Steve for all the hard work and our best regards from Dan Medıca South Lımıted
  
 
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   BMSCriticalCare 
 132 days ago
 
 
 Trustindex verifies that the original source of the review is Google. Great service, very helpful and always willing to answer any questions we have,
  
 
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   Thomson Software 
 803 days ago
 
 
 Trustindex verifies that the original source of the review is Google. Alex Lewis of PatientGuard guided us through the ISO13485 process in a thorough, systematic and efficient manner.  He was friendly, patient and willing to go the extra mile.  Excellent service.
  
 
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   Hannah Maddison 
 906 days ago
 
 
 Trustindex verifies that the original source of the review is Google. Fantastic, knowledgeable team that are always there to help.  My appointments have always been booked in very promptly and have always ended with all my queries resolved.  I have found the team very flexible and their breadth of knowledge is second to none.  Patient Guard are without doubt my go-to for all the regulatory aspects of my medical device role.
  
 
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   Richard Crow 
 941 days ago
 
 
 Trustindex verifies that the original source of the review is Google. Patientguard are an excellent source of Medical regulatory compliance advice, we have taken advantage of their various services from their EU Rep service, to helping with Technical Files all the way through to using their ISO Templates to implement our ISO 13485 system.
  
 
     Posted on Google  
   
   George Kitching 
 944 days ago
 
 
 Trustindex verifies that the original source of the review is Google. David Small and PatientGuard have been extremely helpful and supportive in assisting us with producing and updating our Technical File and Appendices for MDR certification.
  
 
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   Tracey Slater 
 944 days ago
 
 
 Trustindex verifies that the original source of the review is Google. Patient Guard have been a great support service to Cormed, providing help and advice promptly when ever requested.  They have become a virtual department within Cormed enabling us to keep up to date and comply with the regulatory requirements whilst ensuring our QMS works for us at the same time.
  
 
 
  
 
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